Privacy Policy
Wiles & Maguire Architects Ltd
Last updated: 17 February 2026
1. Introduction
Wiles & Maguire Architects Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use and protect personal data in accordance with:
The UK General Data Protection Regulation (UK GDPR)
The Data Protection Act 2018
Wiles & Maguire Architects Ltd is a company registered in England and Wales under company number 04214209, with its registered office at The Danesmead Wing, 33 Fulford Cross, York, North Yorkshire, England, YO10 4PB .
For the purposes of data protection legislation, we act as the data controller.
Contact details:
Email: enquiries@wamarchitects.co.uk
Telephone: 01904 655447
2. The Types of Personal Data We Collect
As an architectural practice working primarily with commercial clients, we may process personal data relating to:
Directors, officers and employees of client companies
Developers and landowners
Consultants and contractors
Professional advisers
Planning consultants and local authority officers
Website visitors
Information You Provide to Us
Name
Job title
Business name
Business address
Email address
Telephone number
Project details
Property address
Correspondence and communications
Automatically Collected Information
When you use our website, we may collect:
IP address
Browser type and version
Pages visited
Time and date of visit
Referring website
This is collected via cookies and analytics tools (see Section 10).
3. How We Use Personal Data
We process personal data for the following purposes:
To respond to enquiries
To assess and manage potential commercial projects
To enter into and administer professional appointments
To liaise with clients, consultants, contractors and authorities
To comply with legal, regulatory and professional obligations
To manage our business operations
To improve our website
We do not sell or trade personal data.
4. Lawful Basis for Processing
Under UK GDPR, we rely primarily on the following lawful bases:
Legitimate Interests
We process business contact details and project-related information where necessary for our legitimate interests in operating and promoting our architectural practice, including developing commercial opportunities and managing professional relationships.
Contractual Necessity
Where processing is necessary to:
Take steps prior to entering into a contract
Perform obligations under a professional services agreement
Legal Obligation
Where we are required to process data to comply with legal, regulatory or professional requirements.
Consent
Where you have explicitly consented (for example, to receive marketing communications, if applicable). You may withdraw consent at any time.
5. Confidential Project Information
In the course of providing architectural services, we may process:
Property-related information
Architectural drawings and technical documentation
Surveys and historic building records
Commercially sensitive development information
Such information is treated as confidential and stored securely in accordance with our professional and contractual obligations.
6. Data Retention
We retain personal data only for as long as necessary:
Enquiry data: typically up to 12–24 months
Active project data: for the duration of the project
Completed project files: retained in accordance with contractual, insurance and professional requirements
Financial and accounting records: retained in accordance with statutory obligations
We securely delete or archive data when no longer required.
7. Sharing of Personal Data
We may share personal data with:
Professional consultants and project team members
Contractors and suppliers
IT and website service providers
Accountants, insurers and legal advisers
Regulatory bodies and local authorities where required
All third parties are required to respect the security and confidentiality of personal data.
We do not transfer personal data outside the UK unless appropriate safeguards are in place.
8. Data Security
We implement appropriate technical and organisational measures to safeguard personal data, including protection against:
Unauthorised access
Accidental loss
Destruction or damage
However, transmission via the internet is not completely secure, and we cannot guarantee absolute security.
9. Your Rights
Under UK GDPR, individuals have the right to:
Request access to their personal data
Request correction of inaccurate data
Request erasure (in certain circumstances)
Object to processing
Request restriction of processing
Request data portability
Withdraw consent where applicable
Requests should be made to: [Insert email address]
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Website: https://www.ico.org.uk
Telephone: 0303 123 1113
10. Cookies and Analytics
Our website may use cookies and analytics services (such as Google Analytics) to:
Monitor website performance
Understand visitor behaviour
Improve user experience
You may control cookies through your browser settings. Further details are available in our Cookie Policy at: [Insert Link].
11. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.
13. Contact Details
If you have any questions regarding this Privacy Policy or how we handle personal data, please contact:
Wiles & Maguire Architects Ltd
The Danesmead Wing, 33 Fulford Cross, York, North Yorkshire, England, YO10 4PB
Email: enquiries@wamarchitects.co.uk
Telephone:01904 655447